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Exhibitor-Sponsored Seminars Sign-Up

Engage with Attendees in a Dedicated Meeting Room

Through exhibitor-sponsored seminars, you'll enjoy the benefits of engaging face-to-face with attendees in a formal educational setting.

Available exclusively to DEMA Show exhibitors, you can now reserve your space at the same time that you book your reserve your exhibit booth.

Choose from hourly meeting room space or exclusive meeting room space. Explore below to find the best option for your needs.

Hourly Rooms
Exclusive Rooms

 

Book Early for Added Savings & Benefits

Benefits Provided Book by June 30 Book After June 30
Early Bird Discount ✓

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Seminar listing in conference brochure ✓

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Seminar listing on DEMA Show website ✓ ✓
Seminar listing in DEMA Show mobile app ✓ ✓
Onsite signage (if booked by August 19) ✓

X

Hourly Meeting Rooms

Hourly Room Information

Meeting Rooms are reserved in 60-minute increments, with 45 minutes for presentations and 15 minutes (total) for set-up and tear-down. Complimentary projectors are provided.

Availability

  • Rooms are available: Tues, November 11 – Fri, November 14, 2025.
  • Rooms may be booked in 1-hour increments

NOTE: DEMA Show hosts 'Power Hours' on the Show Floor from 1 – 3 PM daily, during which attendees are encouraged to conduct business on the floor during this time. No hourly seminars will take place during this time.

Book Early to Save!

Booking Window DEMA Member Rate Non-Member Rate
Through June 30 $240 $465
After June 30 $340 $575

Reserve Meeting Room

Rooms may be reserved through your exhibitor dashboard.

Book Now

  • Rooms are based on availability and assigned on a first-come, first-served basis.
  • The amount of time and number of meetings/seminars an exhibitor may reserve is based on the square footage of contracted exhibit space (one hour per 100 square feet). 
  • Up to five (5) additional hours may be requested at the current rate at the time of the request.
  • Upon approval, a confirmation email will be sent to the exhibitor with detailed meeting information.

  • Hourly Meeting Rooms will be set with a head table, a combination of classroom & theater-style seating (the number of allowed participants will be maximized based on current safe health protocols), a wireless microphone, an 8’ screen, LCD projector, and projector cart.
  • Additional audio/visual equipment may be ordered and paid for through the official contractor.
  • Catering may be ordered through the official contractor, Sodexo. See the exhibitor service manual for ordering information.
  • Exhibitors are responsible for timely set-up and tear-down, without interruption to any session preceding or following in the same space. Space is reserved in 60-minute increments, with 45 minutes for presentation and a total of 15 minutes for both set-up and tear-down.
  • An additional delay charge of $500 will be assessed for exceeding the allotted time.
  • Following a session/meeting, exhibitors must remove all equipment, merchandise, displays, and other materials brought in.
  • Rooms must be vacated promptly after sessions.

Reserve a Meeting Room by the Hour

Exclusive Meeting Rooms

Exclusive Room Information

Exclusive Rooms are available from 8 AM on Tuesday, November 11 through 6 PM on Friday, November 14. 

Detailed session information should be submitted to Gretchen Wendorf at gwendorf@ntpevents.com.

To Reserve 

Rooms may be reserved through your exhibitor dashboard.

For additional information or specific requirements, contact Gretchen Wendorf at gwendorf@ntpevents.com.

Exclusive Meeting Room Rates

Save up to $200/room if reserved by June 30, 2025!

Room Type Rate (through June 30) Rate (after June 30)
One (1) Small Room

$5,150 (DEMA Member)
$5,350 (Non-Member)

 $5,350 (DEMA Member)

$5,550 (Non-Member)
Additional Small Room(s) $2,625 (DEMA Member)

$2,725 (Non-Member)

 $2,725 (DEMA Member)

$2,825 (Non-Member)
One (1) Large Room $6,000 (DEMA Member)

$6,200 (Non-Member)

 $6,400 (DEMA Member)

$6,700 (Non-Member)
Additional Large Room(s) $3,025 (DEMA Member)

$3,075 (Non-Member)

 $3,250 (DEMA Member)

$3,350 (Non-Member)

  • Rooms are based on availability and assigned on a first-come, first-served basis.

  • Rooms can be set as requested by the exhibitor, and an 8' screen and projector cart will be provided. 
  • Catering may be ordered through the official contractor, Sodexo. See the exhibitor service manual for ordering information.

Reserve an Exclusive Meeting Room

Liability Exclusion

DEMA and Show Management are not liable to the exhibitor or its products for any loss or damage to property due to theft, fire, accident, or any other causes.

Fees for Meetings

DEMA Show Management encourages exhibitors to offer these sessions at no cost to attendees. If you opt to charge an attendance fee, pricing information MUST be included in the description provided with your application.

Policies

  • Meeting space is available exclusively to DEMA Show Exhibitors. Subletting of rooms is strictly prohibited.
  • Payment must be submitted with room request. Applications will not be processed without payment.
  • No refunds for cancellations after August 11, 2025

  • Exhibitors using music, either live or mechanical, must provide NTP with a copy of the Exhibitor’s licensing agreement with ASCAP, BMI, SESAC, or other such licensing organization, or must expressly warrant in writing to NTP that no such license is required due to exemption under 17 U.S.C. § 110 (5) or other specified exemption. Exhibitor further agrees to indemnify and hold NTP and/or DEMA harmless from any action brought against NTP and/or DEMA by ASCAP, BMI, SESAC, or other licensing organization for the playing of such music.

  • Per DEMA’s Conflict Avoidance Policy, the service of legal documents is restricted. Attendees and Exhibitors who initiate legal proceedings at DEMA Show will be responsible for all legal fees incurred by DEMA in response to such proceedings.
  • DEMA and Show Management are not responsible for securing items in meeting rooms.

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